Administrative Assistant-Clarkson University

1 week ago
7.5 Hour
Clerical / Admin Support
Shift Details
8am - 4pm w-variable hours possible as needed
Clarkson Student Health Center
Education: Required Level
High School Diploma or Equivalent
Education: Preferred Level
Associate's Degree
Education: Preferred Field
Associate’s degree in a related field, or two years of business-related college

Job Summary

Applies professional administrative knowledge and skill and is responsible for administration systems, processes, procedures, and projects in the Student Health Center. Coordinates meetings internal and external and events for Director of Student Health and department. Ability to organize, create, disseminate medical health information for Clarkson University students with little guidance.


Core Responsibilities

Office Administration: Create and continuously improve highly effective office systems processes and procedures by analyzing current and anticipated office needs and providing an efficiently organize means of meeting identified needs.


Customer Service: Provides service excellence to internal and external customers through office reception practices, communication management practices, professionally managing customer needs and concerns, anticipating and responding to customer request or making active referral to subject matter expert /decision maker who can fulfill the customer’s request.


Information Administration: Manage office information, including hard copy and electronic files and data, ensuring appropriate confidentiality of information access and retrieval; utilizes office information systems for on demand information retrieval, preparation of communications and reports.


Communication: Ensures essential communication is composed, produced, organized and disseminated for specific recipients, including managing electronic and hard copy medical records, obtaining medical information and preparation of reports, correspondence to internal and external recipients, preparation of meeting agendas, medical information on web site/people soft, minutes, responding to telephone , electronic and hard copy communication and preparation of meeting PowerPoint presentations.


Project Management: Manage multiple concurrent projects, processes and assignments, ensuring quality outcomes delivered on time; assist with project planning, prioritization and organization to ensure successful project focus and outcomes; follow up with others on project deliverables to ensure project/goal accomplishment within established timeframes.


Universal Criteria: Demonstrate commitment to quality, and utilize creative and innovative approaches. Perform duties in a self-directed manner with minimal supervision, ensure deadlines are established and met. Attend and participate in facility and department meetings, follow safety procedures dress standards, wear identification badge, comply with laws and standards.


Required Experience:


Required: Two years of experience in successfully providing administrative service in a business office setting.



Preferred: Experience in a healthcare or service industry environment. .




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